Opportunities at Cox Melbourne: Project Document Controller

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COX Architecture is a multidisciplinary Australian practice which integrates architecture, planning, urban design and interior design.

We are unusual for a large multi-studio practice in that we work to a defined design ethos in all studios. This ethos is based upon principles of structure, craft, art and nature. With a focus on design excellence and our people we provide a supportive and collaborative culture where we encourage our people to strive for excellence in everything they do.

We are currently searching for a Project Document Controller to work within our Melbourne studio on Flinders Lane. Initially this role will be split between our Flinders Lane studio and a Project Office based in Mentone.

Responsible for:

  • Document Control
    • Involvement in all aspects of project phases including project setup, documentation review and transmittals
    • Filing and checking all incoming and out-going documentation across multiple projects
    • Receiving and processing shop drawing reviews
    • Creating and managing document numbering systems as per organisational standards
    • Corresponding with consultants/contactors/clients about documentation processes
    • Managing construction phase documentation control and compliance with Contractor’s Project Management Plan
    • Setup and managing monthly reporting with PA’s
    • Archiving of project and organisational records
  • QA Coordination
    • Maintaining filing systems and folders


  • Minimum of 2 years’ experience in QA and Document Control within architecture and/or construction
  • Prior rail experience desirable
  • Knowledge of Aconex desirable
  • Knowledge of Team Binder desirable
  • Knowledge of Projectwise is essential
  • Ability to build effective relationships
  • Demonstrated ability to work autonomously and collaborate as part of a team
  • Excellent communication skills, both written and verbal
  • Excellent time management with ability to meet deadlines and manage conflicting priorities
  • Strong attention to detail
  • Motivated, punctual and prompt to act on support requests


  • Tertiary qualification preferred

To apply please forward a covering letter indicating your interest in the position, together with your CV to Careers.Melbourne@cox.com.au