As the successful candidate, you are an experienced and meticulous submissions coordinator with a true passion for producing outstanding submissions as well as working with text and graphics. Positioned across all sectors and disciplines in our Melbourne studio, you will play a key role in producing high level bid, marketing and project collateral. You’ll be comfortable working autonomously and as part of a small team, and your strong interpersonal skills will support and drive the delivery of high-quality bids and tender submissions, capability documents, presentations and marketing materials.

Excellent communication skills, an eye for detail, an ability to multi task and prioritise tasks to achieve deadlines as well as the confidence to liaise with senior management and key stakeholders are crucial in this role. Your responsibility to coordinate all submissions within the Melbourne studio, requires similar experience and industry background. This will ensure an understanding of Architecture and the confidence to adapt to a fast paced, design-oriented environment.

The Role

The key aspects of this role entail the research of tender subscriptions to identify potential business development opportunities. You will be managing the overall submissions process, including the production of submissions from start to completion; assisting with the preparation of material for interview/bid presentations; collating information from sub-consultants; printing; filing; tracking and recording submission outcomes. This will require the use of InDesign and other relevant software such as Photoshop, Word and PowerPoint, so strong skills across these platforms are essential.

You will be able to demonstrate:

• 7 years’ plus work experience in a similar role
• A proven record of submission coordination.
• Experience in large scale, multi-faceted bid management within the built environment industry
• Creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.
• Ability to integrate multiple visual platforms for presentation slide decks including multi-media and video files.
• Strong computer skills including high level Microsoft Office skills and proficient in Adobe Creative Suite programs, specifically InDesign.

About the Role

This is a Permanent Full-Time position reporting to the Melbourne Marketing Manager.

In this role you will:

• Coordinate the management and production of bids, submissions, key presentations and marketing materials for the Melbourne studio.
• Interpret client briefs to identify and source the best content and knowledge to support submissions. Use InDesign and Word templates to produce high quality submissions.
• Coordinate content and contribution from the wider project teams
• Liaise with external consultants and joint venture partners
• Contribute to the development of improvements to bid process and success rates within the Group
• Help to maintain and develop bid resource libraries (CVs and project information etc)
• Provide support for broader business development and marketing initiatives including attending and minuting meetings.
• Manage the template library including CVs and project sheets
• Maintain standard documentation for EOI and Tenders- Certificates, Compliance Letters, Licenses
• Management of the Submission Library
• Production of project files and staff CV’s for the Tender purposes
• Prepare presentations using PowerPoint, InDesign and Photoshop
• Assist in producing internal communication material including information on project wins
• Strategic planning and research for bid responses.
• Track and research project opportunities/conduct client research.
• Maintain client database and assist with developing and capturing opportunities and client action plans.

About Us

Cox Architecture is a design-focused contemporary architectural practice with Studios located in every major Australian city and a history spanning 60 years.

Our design ethos underpins every project. Key to our ethos is supporting the public life of our cities. We endeavour to do this by ensuring every project makes a positive contribution its public realm – that it gives more than it takes.

We have a specific focus on Structure, Craft, Art, and Nature – we reinterpret these principles afresh with each project. Each project is approached with a ‘total design’ mindset, meaning design is continuously central to our thinking – from the first sketch to final site advice.

Cox Architecture works within a collegiate framework allowing the best ideas emerge meritocratically – we are ‘for the many by the many’. Our practice is some 500 talented architects, urban planners, interior designers, graphic designers, researchers, and digital visualization experts. We continuously seek the brightest minds to innovate around design, process and typology. We welcome collaboration, from both traditional and disruptive sources, should it have the potential to contribute to better design outcomes.

Please forward a CV, cover letter and select examples of your work to caroline.miller@cox.com.au

COX offers a flexible and inclusive workplace. Our Melbourne studio is currently working 100% remotely in accordance with Stage 4 lockdowns. As restrictions ease, we are envisaging a staggered return to onsite working beginning in January 2021. Depending on public health directives, staff and team requirements, we are flexible to negotiating WFH and in-studio work on either a short-term or ongoing basis. Whatever the circumstances, our onboarding process remains both comprehensive and straightforward for all new staff.